AI COO
Inbox, DMs, CRM, marketing, and creative — all handled in your voice. Tiered approval keeps you in control of what actually goes out.
automated (JMJ Homes)
(MaxSil pipeline)
or tool markups
live system
Operations and marketing
in one system.
The AI COO covers two distinct pillars — ops and creative. You can run both together or start with one.
Manages everything coming into your business — inbox, DMs, CRM updates, and internal notifications — so your team only sees what needs a human decision.
- Gmail and Outlook inbox triage and draft replies
- WhatsApp and Instagram DM handling
- HubSpot / Airtable CRM logging and pipeline updates
- Tiered approval — low-risk goes auto, sensitive waits for you
- Daily briefing to Telegram with overnight activity
- Meeting follow-up notes and action item extraction
Runs your entire content and marketing pipeline — from idea to live post — without you being in every step. Brand memory means everything is on-brand without re-briefing.
- Ad creation — static, banner, social — auto-filed to Drive
- Instagram, LinkedIn, Facebook delivery with per-platform captions
- Live competitor scanning via Jina AI
- Meta campaign reports in plain English
- Brand memory — colours, tone, product claims locked in
- Blog drafts, investor decks, client proposals
If your business needs it,
we can build it in.
The two modules above are what most clients start with. But the AI COO is a platform, not a fixed product — anything that can be automated, researched, built, or sent can be wired in. Tell us what you need.
Product sourcing
Search Alibaba and other supplier directories, filter by MOQ, price, and ratings, and surface the best options — ready for your review without the manual digging.
Vendor outreach
Draft and send supplier enquiries, RFQs, and follow-ups in your voice. Tracks responses, logs conversations, flags the ones worth a call.
App development
Spec, scaffold, and ship internal tools, client portals, or lightweight apps — driven by prompts, reviewed by you before anything goes live.
Website creation
Design and build full websites from a brief. Landing pages, service sites, portfolios — delivered fast, on-brand, ready to publish. (This site took 30 minutes.)
Lead generation
Scrape, qualify, and enrich lead lists from directories, LinkedIn, and the web. Delivers a clean, verified list — segmented however you need it.
Web research & scraping
Pulls structured data from any public source — pricing pages, job boards, news, competitors, market data — and delivers it formatted and ready to use.
Not on the list? If it involves a computer, there's a good chance we can automate it. Book a discovery call and tell us what you're trying to get off your plate.
Let's talkTwo clients.
Two different problems solved.
3-channel inbox
automated.
JMJ Homes was spending hours each week on Gmail, WhatsApp, and Instagram — same questions, same follow-ups, different tabs. The AI COO now triages all three, drafts replies in James's voice, and routes anything sensitive through a quick Telegram approval before it sends.
Full content pipeline
from one tap.
MaxSil makes a patented silicon fertiliser with very specific agronomic claims — wrong information is a compliance risk. The AI COO carries their exact brand voice, product data, and compliance guardrails in its memory. One Telegram tap generates on-brand ads, competitor-aware copy, and delivers them to socials — inside 3 minutes.
Discovery to live system
in 5-12 days.
Discovery
We map every workflow — inbox rules, approval logic, brand voice, posting cadence. Output: a full spec doc for your review.
Build
n8n workflows wired to your inboxes, CRM, and socials. Brand memory populated. Approval gates configured. Internal testing begins.
Test & tune
You run real inputs through the system. We refine tone, tighten the approval thresholds, catch edge cases. Handoff call included.
Maintain
We handle model updates, new channel integrations, and brand memory updates. Month-to-month retainer. Cancel any time.
Not a SaaS.
A custom build.
Built for your workflows
We don't reconfigure an off-the-shelf product. Every n8n workflow is written for how you actually work — your CRM, your approval preferences, your brand.
Tiered approval — you stay in control
Full auto on routine tasks. One-tap approval on medium-risk. High-sensitivity actions always wait for you. You set the dial.
$0 markup on tool costs
Claude API, n8n hosting, Jina AI credits — billed at cost, direct to your card. No hidden margin. You see every dollar spent on your stack.
Stays running if you cancel
Cancel the retainer and the system keeps running. We stop maintaining it — but we don't hold your workflows hostage. No lock-in.
Let's map
your operations.
30-minute discovery call. We'll scope what the AI COO should handle first — and send you a written summary within one business day.
Book a discovery call